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Welcome to the Systemized Business . Here we dive into strategic productivity to help you overcome entrepreneurial overwhelm . I am BK and I do not believe that you have to be a slave to your business . You can streamline both your business and your life with simple systems . Streamline both your business and your life with simple systems . So , whether you're a female entrepreneur navigating the fast-paced world of business , this podcast is your go-to resource for simplifying processes , optimizing efficiency and achieving more with less stress . Let's get started on building the system that will take you from overwhelmed to in control . Get started on building the system that will take you from overwhelmed to in control . Hello there , friends .

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Today we wrap up our time management series here on the Systemized Business Podcast . You know , this January we've really been taking a deep dive into reshaping our daily lives , shedding habits that hold us back and adopting new practices that will really put us on the path and drive us forward . In today's episode , we'll recap the powerful strategies that we've explored , from optimizing our peak productivity hours to mastering the art of focus and prioritization . If you are just joining us , this episode will give you a comprehensive overview , but be sure to revisit the entire series to catch every detailed discussion and tip . Take notes , implement some of these ideas and let's make this year the best and most productive one . Yet we are letting go of the habits that no longer serve us or our businesses . That's why I did this time management series to slow down in order to speed up . I know that acquiring new time management skills and really strengthening the good habits will be that secret sauce to the greater , to a greater spark of productivity that will see me through the rest of the quarter and , you know , into the next one and the next one . So remember we talked about last episode it's the system that will lead you to the goal . Without the system , you have no way of reaching and realizing your goals . It's your literal path to success . You don't have to extend or expend extra energy and worry to the organization of your day . Regular practice and implementation of the few simple skills can actually save you time so that you can better focus on what's important in the current moment .

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So we began the series by considering when we are the most productive , taking stock of what your days currently look like and making realistic adjustments in order to use our time most effectively . So using our highest alert times to take care of your highest priority items . Scheduling our meetings and free times according to the ebb and flow of our days . Creating our ideal setting for productivity . Thinking about where we feel the most comfortable , the most productive . Finding an accessible and a consistent setting where we can focus and get into the flow of our workday .

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Looked at choosing one task to focus on at a time . Letting go of multitasking habits , tasks switching context , switching habits that really halt our productivity , diminishing the quality of work and just giving us more stress . Using strategies that limit distractions and help us maintain our focus . We learned that it takes around 25 minutes to refocus on a task once you've broken focus . So switching from task to task is unproductive and will end up wasting time . So it's best to focus on each task as it comes and completing one task before moving on to the next . A day with one complete project is a successful day , more successful than a day with two incomplete projects .

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Third , we looked at the importance of each task ahead of you and eating that frog . You remember that , Depending on time constraints and the level of focus that you have , prioritizing your tasks . We went through how to use the Eisenhower matrix to help us know which tasks were urgent and important , important but not urgent . Important , not important , not urgent , not urgent , but important . And taking advantage of your most mentally alert times again to begin your work with the most important task eat that frog and get it out of the way . But what if things don't go to plan ? Despite all the planning that we may do , many of our days can go in different directions , and remaining flexible is key , and being able to face distractions or interruptions and referring back to our prioritized list help us make decisions about how to use limited amounts of time . Fourth , we talked about being attentive to our time , taking care to notice how we spend each of our days and making sure that the day doesn't become daunting or overwhelming , but planning mindfulness breaks , being conscious and being in the moment will help our day go at an even pace . And taking a step back every 90 minutes of deep work time . This helps us maintain a consistent working pace and helps us manage our quality of focus and improve our quality of focus too , and this is a simple and consistent routine .

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We thought of our days in sections . We considered what each of our day looks like , beginning with the moment we woke up , what our evenings should look like or how we want them to look like . And in the fifth episode of this series , we discussed ways to develop and sustain an efficient system , A system created based on our long-term goals instead of constantly looking toward the future , bringing our attention back to what we can do each day . That will inevitably lead us to our goals . We got clear on what our goals were , what our big picture ideas for our lives were , and then we thought about the systems , the small daily steps and the processes that lead us to achievement , that lead us to achieve those bigger goals . And then , finally , we talked about creating a schedule that works for you , looking to maximize your focused hours so that you have time for play as well . Knowing our limits is good for us , good for our work , good for the people around us , and these limits are different for each of us .

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If your daily schedule is derailed in some way , that's okay . Do your best to get to every task . If you plan an hour but you only have 20 minutes , spend a focused , productive 20 minute period on that scheduled task . We are looking for done , not perfect . We want to build that habit of sticking to the schedule as much as we can . If we can't for some reason on some days . That's okay . Do what you can . Tomorrow is another day .

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Another thing we talked about is categorizing sections of our days based on similarity of you know the different tasks that we have . If we have administrative tasks to do , then do them all in the same part of your day , or pick a day that you do all those tasks . And another thing we talked about was spending less time checking email , scheduling times to check your email , to take care of those responses during planned parts of your day . Otherwise , email and text messages can take over your day and completely derail your schedule . It's not easy at first , but as you continue to consciously craft your day , you get into a rhythm that works and then it will become second nature .

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And , of course , in all this productivity talk , we talked about making intentional time for fun . This really makes sure that you have an intentional , consistent and stress-free quality of life . Life can get busy , business can get busy , but you should make time to think so . Take a step back to relax , spend time with family , spend time doing something fun , pick up a new hobby and just keep burnout at bay by just scheduling time to really decompress and to really reset . A natural consequence of time management is an increase in productivity . Distractions and worries are minimized when your days are simplified and systematized .

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Consistent and regular practice of these time management tools really are catalysts for innovation and for growth really are catalysts for innovation and for growth . So thank you so much for joining me for this final installment of our time management series . We have learned a lot through setting up systems , choosing focus over multitasking , eating that proverbial frog and even scheduling time for fun , right . Remember again time management isn't about doing more . It's about doing what is meaningful , efficiently and effectively . If this series has inspired you , don't forget to subscribe to the Systemized Business Podcast , Share these episodes with friends and colleagues who might benefit , and let's carry these skills forward , making every day count , turning these newfound habits into the foundation for a productive and a fulfilling year and , ultimately , a fulfilling life . All right , friends , I'll talk to you again soon . Bye for now .